Agenda for Michaelmas 2008 Termly Council

  Termly Council to be held
at 2.15pm on Friday 28th November 2008
in Jarvis Doctorate Hall, St Edmund Hall
Sign-in from 2.00pm

Elections in Council

1. Chair of Council
2. Returning Officer

Termly Reports from the Sabbatical Officers
Termly Reports from the Executive Officers who wish to make Reports


Third and Final Reading of Motions to Amend the Constitution of OUSU

1.    SAS Review Group Report

Council Notes:
1.    That Council created the SAS Review Group in 1st Week of Hilary Term to review the Student Advice Service.
2.    That the group has been working for four months and presents its report today (attached).

Council Believes:
1.    The Review Group's recommendations should be implemented in full.

Council Resolves:
1.    To change the Constitution as below:

Article C: The Executive

Change 3.1(a)(ii) "Ten Executive Officers" to read "The Part-Time Executive Officers" (and rename subsequent references accordingly)

Delete 3.1(a)(iii) "Three Graduate Officers"

Delete 3.1(e) "A Graduate Officer shall be removed from office only by the means prescribed above for the removal of an Executive Officer or by a two-thirds majority vote in Postgraduate Assembly and approved by Council."

Delete 3.1 (c) "The Graduate Officer shall serve part-time for a period of one year from the end of the academic term of their election. All graduate officers shall be of equal status."






Second and Final Reading of Motions  To Amend  The  Standing Orders

1. Oxford Raise-and-Give and Charities Committee

Council Notes:

1. Oxford RAG is (probably) the oldest RAG society in the world.
2. That the VP (C&C) attended a ‘RAG conference’ in Warwick over the Summer and has brought back recommendations which he is looking to implement through changing the relevant standing orders.

Council Believes:

1. That some of the current standing orders prohibit RAG from fulfilling its potential.
2. That the changes outlined will allow for a more efficient committee and, ultimately, lead to more money being raised for good causes.

Council Resolves:

1. To change the standing orders as outlined below and more clearly in booklet 1.



D6. Charities Committee

6.1
Insert (and renumber accordingly)
ii) The Part-Time Executive Officer for Community Outreach and Charities

Delete: ‘Quorum at charities committee shall be six voting members’
Insert: ‘Quorum at charities committee shall be ten voting members’

Delete 6.2
Replace with new 6.2:
The Charities Executive shall be elected by charities committee at the end of Hillary Term and ratified by OUSU council. Descriptions of the executive positions can be found on the Oxford RAG website. The positions, where filled, shall be:
1. President
2. Vice-President
3. Secretary
4. Events Coordinator
5. Publicity Officer
6. Raids Officer
7. Sponsorship Officer
8. Webmaster
9. Reps Social Secretary
10. Non-Portfolio Officers

Delete 6.4 and Replace with new 6.4:
‘Once yearly, in Michaelmas Term, the Vice-president (Charities and Community) shall have responsibility for organising a vote to choose a list of registered charities for the distribution of RAG money (a charities list – see F 9.1 for details). The charities list will be chosen, by a vote, by the Charities Committee before being sent for ratification at OUSU council.’



Section F9: Charities

Delete Section 9.1 a, b, c and d

Replace with new section 9.1
9.1

(a)     In the first half of Michaelmas Term each year a list of charities to receive funds raised by RAG over the coming academic year shall be decided. This shall be called the Charities List.
(b)     The Charities List shall normally consist of ten charities, the majority of which must do work local to Oxford.
(c)     This allocation shall be decided at a meeting of the Charities Committee (see D 5) and ratified by OUSU Council.

The allocation of funds raised shall take place at the end of the academic year.

Delete section 9.2


Proposed: Jack Wellby (Jesus)
Seconded: Thomas Haynes (St Catz)